Meeting Planning with an Agenda

11 · 29 · 16

What is an agenda? An agenda is the “road map” of where the meeting is going: What the order will be; what topics will be covered; and roughly how long the meeting will take.

A typical meeting agenda would be as follows:

  • Call to Order
  • Reading & Approval of Minutes
  • Treasurer’s Report
  • Reports of Officers, Boards and Standing Committees (Only when they have something to report)
  • Reports of Special Committees
  • Special Orders – specific items (such as elections) that are required to come up at this particular meeting
  • Unfinished Business/General Orders
    • notice this is not OLD business!
    • business left pending when the previous meeting adjourned
    • motions postponed until this meeting
  • New Business
  • Program (if any)
  • Adjournment

By setting up an agenda ahead of time, you provide that “road map” to the participants that let’s them know what will be covered and when.

About the Author

W. Craig Henry

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