Meeting Planning with an Agenda

By W. Craig Henry
11 · 29 · 16
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Before Meetings · MeetingFAQs

What is an agenda? An agenda is the “road map” of where the meeting is going: What the order will be; what topics will be covered; and roughly how long the meeting will take.

A typical meeting agenda would be as follows:

  • Call to Order
  • Reading & Approval of Minutes
  • Treasurer’s Report
  • Reports of Officers, Boards and Standing Committees (Only when they have something to report)
  • Reports of Special Committees
  • Special Orders – specific items (such as elections) that are required to come up at this particular meeting
  • Unfinished Business/General Orders
    • notice this is not OLD business!
    • business left pending when the previous meeting adjourned
    • motions postponed until this meeting
  • New Business
  • Program (if any)
  • Adjournment

By setting up an agenda ahead of time, you provide that “road map” to the participants that let’s them know what will be covered and when.

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W. Craig Henry

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