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Effective Meeting Minutes 6: Contents of Minutes
So how do you put together minutes? Unless you publish minutes (called transactions, proceedings or transcriptions - a literal word by word copy of the meeting) minutes record only what is decided, not what is said during a meeting. Items are recorded in the order...
Effective Meeting Minutes 5: After The Meeting
After you have collected your attendance sheets, flip charts and notes and you get everything home, you’re done until just before the next meeting, Right? WRONG!! Now is the time to finish your minutes. Tips for Finishing Minutes Do it Now. You have all the...
Effective Meeting Minutes 4: At The Meeting
Now it’s really time! The day of the meeting has arrived. Pack all of these materials and supplies stacked by the door into the car, run through your checklist one more time (you did remember to go to the office supply store, didn’t you!) and head over to the meeting...
Effective Meeting Minutes 3: Before the Meeting
It’s time. Your meeting is next week and the agenda has been prepared and sent out to remind everyone to attend. So how do you, the secretary/recorder get ready? Today we will talk about several tips that will help you not only do a great job of recording what...
Effective Meeting Minutes 2: Why Keep Minutes?
Ask two or more persons what happened in a meeting and you get at least two different versions of the events that took place: either something is left out, something is added or the facts are mis-remembered. Minutes solve this issue. The 3M Meeting Network stated it...
Effective Meeting Minutes 1: What are Minutes?
I am often asked why minutes need to be taken at a meeting. The questioner seems to believe that it is a waste of time for someone to write down all that was said at a meeting, never to be re-visited again. Over the next several posts I would like to explore What are...
Respectfully Submitted
Question. Do you still use the terms “Respectfully submitted” when signing minutes? Answer. No. This practice is a carryover from more formal times and is no longer required. RONR11 states on page 471: “The words Respectfully submitted — although occasionally used —...
Getting a Motion Passed – 2 (During the Meeting)
During a meeting, try one or more of the following strategies to get a motion to pass: Make your motions promptly; be animated; sound enthusiastic. Have your motion written in advance; handing a written copy to the chair conveys momentum. A motion prepared in advance...
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