Meeting Planning with an Agenda

What is an agenda? An agenda is the “road map” of where the meeting is going: What the order will be; what topics will be covered; and roughly how long the meeting will take.

A typical meeting agenda would be as follows:

• Call to Order
• Reading & Approval of Minutes
• Treasurer’s Report
• Reports of Officers, Boards and Standing Committees (Only when they have something to report)
• Reports of Special Committees
• Special Orders – specific items (such as elections) that are required to come up at this particular meeting
• Unfinished Business/General Orders
  • notice this is not OLD business!
  • business left pending when the previous meeting adjourned
  • motions postponed until this meeting
• New Business
• Program (if any)
• Adjournment

By setting up an agenda ahead of time, you provide that “road map” to the participants that let’s them know what will be covered and when.